Logistical Information
Workshop #5: Meeting the Challenges of a Rapidly Changing Climate Policy Environment, April 6-9, 2009

Dates

Onsite Check-in: Monday, April 6, 2009, 5:00 - 6:30 pm at the NCTC

Workshop: Tuesday, April 7, 2009, 8:00 am, to Thursday, April 9, 12:30 pm

Please plan to arrive at the National Conservation Training Center (NCTC) on Monday, April 6, for onsite check-in from 5 to 6:30 pm, to be followed by an informal dinner and discussion among attendees. The workshop will conclude at 12:30 pm on Thursday, April 9, and participants can stay for lunch immediately following or arrange for a bag lunch for the road. About 65 invitees are expected to attend.

Location

The beautiful National Conservation Training Center (NCTC), Shepherdstown, WV, which is about 1.5 hours west of Washington, DC, and on the Potomac River. Directions below.

Registration

Please register now for the workshop at this website and supply your contact and travel information to help us plan travel logistics (details below).

Lodging and Meals

The organizers have reserved a block of 60 rooms on the NCTC campus (and additional rooms are available if needed at a local hotel in Shepherdstown, about 2 miles from NCTC campus). Please call 877-706-NCTC (6282) or 304-876-7900 to reserve a room at NCTC. Identify yourself as a participant of the EPA Forestry & Agriculture Greenhouse Forum. You will be asked to guarantee your reservation with a credit card (MasterCard, Visa, or American Express).

All participants will be responsible for their lodging expenses unless prior arrangements have been made with one of the sponsoring agencies.

If the rooms at NCTC are filled, please contact one of the event's logistics coordinators listed below, and they will provide detailed information on the local hotel.

The NCTC provides meals in their beautiful dining hall. The meals are excellent in both quality, quantity, and choice. Meal coverage for those with onsite lodging or those staying off-campus and paying per meal begins with dinner on the scheduled arrival date (served 5:30-7:30 pm) and ends with lunch on the scheduled departure date. Lunch and break snacks will be available for all participants (those staying off-campus will need to pay for each meal).

For participants staying onsite at NCTC, the lodging and meal costs will be about $121 per day (for those staying offsite, there is a charge of $41 per day for meals) and will be the responsibility of each attendee, unless previous arrangements have been made with one of the sponsoring agencies.

Location and Travel

Location - National Conservation Training Center - Shepherdstown, WV, is approximately 75 miles (about a 1.5- to 2-hour drive) from Washington, DC. See http://training.fws.gov/ for maps, directions, etc. Phone: 304-876-1600 (24-hours) - For reaching guests, leaving messages, or facility information. Note that the NCTC's Event Information Sheet provides many helpful details about the facility such as obtaining dinner if you arrive after the scheduled dinnertime and even arranging day care.

Air travel - The closest major airport is Washington-Dulles International (IAD - Northern Virginia; also see below for shuttle information). Baltimore-Washington International (BWI), and Ronald Reagan National (DCA - Washington, DC) are also nearby.

Ground travel - When registering on the workshop website, please specify your interest in the NCTC shuttle from Dulles Airport only or plans to drive and ability to carpool (yes/no and number of passengers). We will collect arrival and departure information through the website, and help coordinate Dulles Airport shuttle reservations and carpooling to and from the workshop.

The NCTC can provide a shuttle service from Washington-Dulles International airport (IAD - Northern Virginia), which we are specially arranging for NCTC guests, assuming enough travelers arrive at the same time. The shuttle service planned will leave from IAD on Monday, April 6th, at 2 and 4:30 pm for arrival at NCTC at 4 and 6:30 pm, respectively. For departures, it will leave from NCTC on Thursday, April 9, at 2 pm for arrival at IAD at 4 pm.

You must make your own shuttle reservation directly with the NCTC reservation staff because of security reasons. If possible, do this when you reserve your room, 877-706-NCTC (6282) or 304-876-7900.

We will arrange additional return shuttle service back to IAD if needed on Thursday, April 9th, so please provide your travel information and needs as soon as possible via this website.

The shuttle cost is $70 and is the same for one-way as well as round-trip travel. Payment for shuttle services is made at the time of checkout.

For further logistical information

For technical information about the agenda, etc.: