Onsite Check-in: September 25, 2016, 5:00 - 6:30 pm at the NCTC
Workshop: Monday, September 26, 2016, 8:00 am, to Wednesday, September 28, 12:00 pm
Please plan to arrive at the National Conservation Training Center (NCTC) on Sunday, September 25, for onsite check-in from 5 to 6:30 pm, to be followed by an informal dinner and discussion among attendees.
The workshop will conclude at 12:00 pm on Wednesday, September 28. Participants can stay for lunch immediately following or arrange for a bag lunch for the road.
Registration is now closed for this workshop.
The workshop will be held at the beautiful National Conservation Training Center (NCTC) in Shepherdstown, WV. NCTC is approximately 75 miles (about a 1.5- to 2-hour drive) from Washington, DC. The NCTC provides on-site lodging for participants and a number of amenities including wireless internet, a fitness facility, miles of hiking trails on the premises, and a Conservation Museum. Visit the NCTC website below for details about the facilities.
National Conservation Training Center
698 Conservation Way
Shepherdstown, WV 25443
The organizers have reserved a block of 60 rooms on the NCTC campus. Please call 877-706-NCTC (6282) or 304-876-7900 to reserve a room at NCTC. Identify yourself as a participant of the EPA Forestry & Agriculture Greenhouse Forum. You will be asked to guarantee your reservation with a credit card (MasterCard, Visa, or American Express).
All participants will be responsible for their lodging expenses unless prior arrangements have been made with one of the sponsoring agencies.
For participants staying on site at NCTC, the combined lodging and meal costs will be about $135 per day. In addition, there is a $15 per night Facility Sustainability Fee that will be added to your bill. This fee is pre-paid for all Fish and Wildlife Service (FWS) employees and will not be charged to them on an individual basis. Non-FWS Federal employees should identify the Facility Sustainability Fee as a non-mileage, miscellaneous fee on their GSA travel voucher. All of these charges will be the responsibility of each attendee, unless previous arrangements have been made with one of the sponsoring agencies.
If the rooms at NCTC are filled, visit NCTC's offsite lodging recommendations for listings of local hotels.
The NCTC provides meals in their beautiful dining hall. The meals are excellent in both quality, quantity, and choice. Meal coverage begins at dinner on Sunday, September 25th (served 5:30-7:30 pm) and ends with lunch on Wednesday, September 28th.
For participants staying on site at NCTC, your meals are included with your nightly lodging rate. Participants that are staying off-site may purchase meals a la carte or may opt to pay a little over $100 for a Commuter Meal Plan, which will cover all meals from Sunday evening to Wednesday lunch at $8.25 for breakfast, $9 for lunch, and $17.25 for dinner. However, our event organizer has said that a la carte is generally preferred by off-site participants because it is cheaper.
Refreshments will be provided to all participants (regardless of where you are staying) during morning break service from 9:30-10:30 and afternoon break service from 2:00-3:30.
Location and Travel
Air travel - The closest major airport is Washington-Dulles International (IAD - Northern Virginia). A shuttle will be arranged for transportation from IAD to NCTC.
Baltimore-Washington International (BWI), and Ronald Reagan National (DCA - Washington, DC) are also nearby, but shuttle transportation will not be available from BWI or DCA.
Ground travel - When you register for the workshop, please specify your interest in the NCTC shuttle from Dulles Airport only or plans to drive and ability to carpool (yes/no and number of passengers). We will collect arrival and departure information through the website, and help coordinate Dulles Airport shuttle reservations and carpooling to and from the workshop.
The NCTC provides shuttle service from Washington-Dulles International airport (IAD - Northern Virginia) on Sunday, September 25th departing at 1:00 pm, 4:00 pm, and 7:00 pm. Participants can take any of these 3 shuttles to NCTC.
A special shuttle service back to Dulles International Airport (IAD) will be leave at 1:30 PM on Wednesday, September 28th. It takes 2 hours to travel from NCTC to the airport, so the shuttle will arrive at the airport at 3:30 at the earliest. In order to take advantage of this shuttle, we encourage you to book your return flight later in the afternoon. The Forum sponsors will cover the cost of the shuttle so it will be available at no cost to participants. If you are unable to book your flight later in the day and need alternate transportation back to the airport, please contact Kyle Clark-Sutton (contact information provided below). We will coordinate earlier return trips to the airport when we know how many people need to leave earlier than 1:30 PM on Wednesday.
Logistical support and questions
For questions and further logistical details, please contact:
Kyle Clark-Sutton, RTI International